Emergency Response Planning

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Successful completion of this Programmed Learning Packet will provide you with 1 hour of training.

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Section 1:

A Chemical, Biological, Radiological and Environmental (CBRE) emergency is an unintentional or intentional release of a CBRE agent into the environment. CBRE incidents can happen underground, on railroad tracks or highways, at airports, above ground, and at manufacturing plants...just about anywhere. These incidents sometimes result in a fire or explosion, but many times you cannot see or smell anything unusual.

This guide was developed to assist HEAD START of Greater Dallas (HSGD) management in preparing for the possibility of an intentional or unintentional CBRE incident occurring at or near one of our centers or in adjacent communities. It is meant to supplement current disaster planning/evacuation efforts.

Disasters involving CBRE agents are different in several respects from other disasters. First, most disasters are due to natural causes (hurricanes, tornadoes, earthquakes, etc.) whereas CBRE disasters are exclusively man-made, whether intentional or not intentional. Secondly, there is usually little if any warning, especially for intentional CBRE incidents. Thirdly, CBRE incidents may have a high probability of affecting a significant part of the community population.

Planning for CBRE incident response. This process should be followed whether developing initial plans, or when reviewing and/or modifying existing plans for specific potential disasters, including CBRE incidents. The process entails:
bulletEstablishing a planning team;
bulletreviewing existing disaster plans;
bulletestimating medical services requirements;
bulletrisk and vulnerability assessment;
bulletidentifying population at risk ;
bulletestablishing realistic parameters; and,
bulletidentifying available resources:
bulletCenter resources,
bulletCentral or Triad Office resources.
bulletCommunity resources
Planning for incidents due to CBRE is similar to the planning process for any disaster situation. It is important to not attempt to start from scratch - for efficiency of planning, and subsequent operations, it is advisable to build on existing disaster/evacuation plans, rather than to create a new, separate plan for these situations.

Questions: Section 1
1.     A Chemical, Biological, Radiological and Environmental (CBRE) emergency is

a.    an unintentional or intentional release of a CBRE agent into the environment.
b.    a planned exercise the Dallas County Health Department holds every year.
c.    a Federal Emergency Management Agency approach to emergencies.
d.    none of the above.

2.     CBRE incidents sometimes result in

a.    a large crater like holes in the ground.
b.    a small but smelly cloud.
c.    some fires or explosions you can see for miles.
d.    a fire or explosion, but many times you cannot see or smell anything unusual.

3.     How many minutes or hours of warning will you receive prior to an intentional CBRE incident?

a.    About 15 minutes to 1 hour.
b.    There is usually little if any warning, especially for intentional CBRE incidents.
c.    At least 30 minutes.
d.    if it is intentional CBRE incident, you get a minimum of 7 minutes warning.

4.     Planning for CBRE incident response involves

a.    establishing a planning team.
b.    reviewing existing disaster plans.
c.    estimating medical services requirements.
d.    all of the above.


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SECTION 2:

Establish a Planning Team

A team approach should be taken in developing a CBRE Response Plan as an appendix to the center’s (or Triad Office’s) existing disaster preparedness plan. This team should provide representation from key functions involved with any disaster response. Possible planning team members may include the following:
bulletSite Manager/Asst Site Manager
bulletSocial Services/Parent Involvement Specialist
bulletCustodial Staff
bulletSafety Committee member
bulletSpecial Services Specialists
bulletHealth Specialists/Assistant
bulletTeacher

Review Existing Disaster/Evacuation Plans and Other Policies Prior to developing a CBRE Response Plan, existing plans should be reviewed. Many of the logistical, supply, mutual assistance, and communications issues apply to all disasters, to one extent or another, and duplication might not be necessary. Existing HSGD Instructions and directives, as well as applicable state or federal statutes and rules and regulations, should be reviewed.

Estimating Medical Services Needs Medical Services requirements include both immediate response and extended/mass care needs. Initial estimates are developed based on determination of the population at risk, and an identification of actual risks.

Population at Risk Population at risk would include not only the children at the center, but would include staff, volunteers, contractors, and guests at the center at the time of the incident.

Who Helps in a CBRE Emergency There are many organizations that help the community in an emergency, such as police, fire, and sheriff departments, the American Red Cross, and government agencies. All these groups coordinate their activities through the local office of emergency management. In many areas there are local Hazardous Materials, or Haz-Mat Teams, who are trained to respond to chemical accidents. In the event of a CBRE emergency, it is very important that you follow the instructions of these highly trained professionals. They know best how to protect you and those under your responsibility.

Questions: Section 2
5.     The CBRE Response Planning team should provide representation from key functions including

a.    Site Manager/Asst Site Manager, Social Services/Parent Involvement, Specialist Custodial Staff, Safety Committee member, Special Services Specialists, Health Specialists/Assistant and a Teacher.
b.    Gymnasium Coaches, Social Studies Directors, Health Instructors, Principals,and Teacher Aides.
c.    Situation Management Leaders, Parenting Teachers, Repair Staff.
d.    none of the above.

6.     What should the Response Planning Team review before devloping it’s response plan?

a.    Existing HSGD Instructions and directives, as well as applicable state or federal statutes and rules and regulations, should be reviewed.
b.    Existing recipes which provide instructions on how to bake something.
c.    Existing HSGD directions on how to get from point A to Point B.
d.    All of the above.

7.     When determining population at risk, who should the response team take into consideration?

a.    Everyone within a three mile radius of the center.
b.    Should include not only the children at the center, but would include staff, volunteers, contractors, and guests at the center at the time of the incident.
c.    Everyone in the child’s immediate family, no matter where they are located.
d.    All of the above except for b.

8.     Who will help you in the case of a CBRE emergency?

a.    Your best bet for getting help in the case of a CBRE emergency is the Philanthropic Society of Dallas.
b.    The International Red Cross located in the Nations Bank building.
c.    The police, fire, and sheriff departments, the American Red Cross, and other government agencies.
d.    The political parties of North America.


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SECTION 3:

How You May Be Notified of a CBRE Emergency

In the event of a CBRE emergency, you will be notified by the authorities. To get your attention, a siren could sound, you may be called by telephone, or emergency personnel may drive by and give instructions over a loudspeaker. Officials could even come to your door. Listen carefully to radio or television emergency alert stations, and strictly follow instructions. Your life and the lives of those in your care could depend on it. You will be told:
bulletThe type of CBRE hazard
bulletThe area affected
bulletHow to protect yourself
bulletEvacuation routes (if necessary)
bulletShelter locations
bulletType and location of medical facilities
bulletAnd the phone numbers to call if you need extra help. Do not call the telephone company, and do not call EMS, 9-1-1, or the operator for information. Dial these numbers only for a possible life-threatening emergency.

Important Points To Remember In the event of an emergency, follow the instructions of the authorities carefully:
bulletListen to your emergency broadcast stations on radio and TV
bulletUse your phone only in life-threatening emergencies, and call 9-1-1, immediately
bulletIf you are told to "shelter in place", go inside, close all windows and vents and turn off all fans, heating or cooling systems. Take children and all staff to a safe room, seal windows and doors, and listen to emergency broadcast stations for instructions
bulletIf you are told to evacuate immediately:
bulletTake your Disaster Supplies Kit. Pack only the bare essentials, such as medications, and leave your center quickly.
bulletUse your “staff vehicle” evacuation section of the plan to help you comply with the evacuation order.
bulletTake children’s emergency phone numbers with you in case parents need to be notified.
bulletFollow the traffic route authorities recommend.
bulletDon't take short cuts on the way to the shelter authorities are directing you to.
bulletIf you find someone who appears to have been injured from CBRE exposure, make sure you are not in danger before administering first aid.
bulletAnd lastly, remember, the best way to protect yourself is to be prepared.


Questions: Section 3
9.     How can authorities notify you of a CBRE Emergency?

a.    Siren.
b.    By telephone.
c.    Emergency personnel may drive by and give instructions over a loudspeaker.
d.    All of the above.

10.     What will authorities relay to you in the case of a CBRE incident?

a.    The type of CBRE hazard and the area affected.
b.    How to protect yourself and the evacuation routes (if necessary).
c.    Shelter locations, type and location of medical facilities and phone numbers to call.
d.    All of the above.

11.     What does “shelter-in-place" mean?

a.    Shelter-in-place is just like evacuating for a fire drill.
b.    This requires taking shelter inside of your center and securing the facility.
c.    This means that you should take shelter in the nearest bomb shelter.
d.    This requires that you go home immediately and take shelter in your house.

12.     If the authorities tell you to evacuate, can you take short cuts on the way to the shelter authorities are directing you to?

a.    Yes, by all means, this will get you there quicker.
b.    Yes, but only if it means that you will shave at least 5 minutes from your trip.
c.    Yes, especially if you know the route better than your staff.
d.    No.


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