Training Handbook

1. Training records and responsibilities
   
   
   1. Training keeps a database on all training activities that are sponsored by HSGD, and reported to training. The information on the database is supplied through Sigh-In Sheets turned into Training. In cases where a staff member receives training through organizations outside HSGD, but the training is paid for or taken on HSGD time, the staff member is required to submit an Out-of-Agency Training Form to Training so that this information can be documented.
      
      
   2. All individual staff members are responsible for keeping updated Training Log Sheet(s) of their training at their workplace, in case there are data entry errors or Sign-In Sheets are not submitted to Training.
   
   
   
2. Instructors responsibilities
   
   
   1. Notify Training of any training activities prior to the scheduling of the activity. This will allow Training staff to answer questions that anyone might have of training activities, prevent scheduling conflicts with groups or rooms, allow Training to support the activity, and allow Training staff to monitor subject matter of training.
      
      

      	Provide the following information and documents to Training within five working days after the training activity: completed Sign-In Sheet Printed name of participants Job title of participant Staff ID# of participant Job location of participants Name of training activity Date of training activity Time of training activity Length of training activity (in hours) Name(s) of instructor(s)
      	outline or summary of the training content
      	if training is to be eligible for Social Work or Professional Counselor CEU certification, the following must be on file in Training: Statement of Specifics form related to the topic, length and content of the training; a Vita or Resume of the instructor(s), and completed evaluation sheets from each participant.
      	complete the Instructor's Setup Request Form (paper) Instructor's Setup Request Form (computer) prior to the training session if assistance from the Training Department is needed.

3. Participant responsibilities
   
   
   1. Participants are to print names clearly on the Sign-In Sheet, include job title, job location and Staff ID#.
      
      
   2. Participants must not sign more than one Sign-In Sheet per training session.
      
      
   3. It is considered fraudulent and will require disciplinary action if:
      
      

      	a participant signs someone else’s name on a Sign-In Sheet.
      	a participant signs a Sign-In Sheet and does not attend the training session.

4. Training Reports
   
   
   1. Training will provide each Head Start Center with a Training Report each September/October, December/January, and April/May.
      
      
   2. This report will contain:
      
      

      	training activities per staff member, length of each training session, dates of training sessions, category of each training session, job title of staff, and Staff ID# of staff.
      	Copies of this report can be requested at any time by Site Managers. Because of the length of these reports, do not ask that it be FAXED to the Center.

   3. Training reports of individual staff members will be issued upon request from employee or supervisor (allow three working days).
      
      
   4. Unless otherwise requested, these reports will include: name of staff, name of training sessions, dates of training, length of sessions, and categories of training.
      
      
5. CDA Reports
   
   
   1. CDA reports to the Centers will be provided to each Center at the same time as the Training report. This report will list hire dates, CDA expiration dates, and date of Assessment or Renewal package was sent to Washington. This report should include all Teachers in the Center.
      
      
   2. Included in this report will be time lines for Teachers within 0 to 3 months of their 2 years from hire or expiration date of CDA, 4 to 6 months from 2 year from hire or expiration date of CDA, and 7 to 12 months from hire or expiration date of CDA. Also, in this report will be a listing of Teachers who are delinquent in having a CDA.
      
      
   3. CDA time line status of any Teacher can be obtained by calling Training.

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