Training Handbook

Section 2.C.
College Training
Stipend Program

College Training

Section II.   C    Stipend Program

HEAD START of Greater Dallas, Inc. (HSGD) will provide financial assistance to employees, who are attending college, when approved by the CEO and when:
                                             

A. Funds are available, and
B. Such educational activities are presently beneficial to HEAD START or with reasonable certainty will be in the foreseeable future.
OBJECTIVE:

To provide financial assistance to employees who are pursuing a college degree in a degree field related to the mission of HEAD START of Greater Dallas, Inc.  This program specifically is for staff who have already made a substantial investment in their degree.  When appropriate funds are available, HEAD START will award a sum of money to employees enrolled in accredited college courses.  The sum is presently $500/semester.  The Chief Executive Officer may discontinue the Stipend program or change the amount at any time without prior notice. 
 

PROCESS:

Application Requirements for the College Stipend

A. The employee must have at least one year of employment with this agency and no major disciplinary actions taken against the employee within the year prior to applying for a stipend award.
B. The employee must submit the following documents to the Training Component
 

1.

A LETTER REQUESTING STIPEND assistance from the employee and initialed by his/her supervisor.   The letter must:
    a. certify one or more years of employment at HSGD,
    b. name the Degree being pursued,
    c. specify an estimated graduation date and,
    d. state the name(s) of the  present course(s), if not shown on the receipt.
  2.

A TRANSCRIPT copy showing a minimum of twelve hours and a Grade Point Average (GPA) of 2.8 or better.

  3.

An ENROLLMENT RECEIPT showing current enrollment in classes.

  4.

A copy of the GRADE REPORT at the end of the semester.  The Stipend money will be awarded after the end of the semester after the class is completed with a "C" or better.

C. Submit all this information (except the Final Grade Report) after registration to the Training (Cinithia Melton).  Submit the Grade Report after the end of the semester.  Award monies are granted after the end of the semester.
D. Dates for submission of Stipend requests are:  
     Fall Semester . . . . . . . . . Requests should be submitted by September 15th. 
     Spring Semester . . . . . . . Requests should be submitted by March 1st.   

Notification of approval for award will be given by email by the end of September for the Fall semester and March 15th for the Spring semester.
Check will be awarded within (60) days after Training receives the Final Grade.
E. Employees will provide the agency with copies of grade reports after each semester the stipend grantee is involved with the Stipend Program.
F. Employees will forfeit any future stipend awards if  GPA falls below 2.5.

GUIDELINES:

A. Teachers involved in the CDA or Associate degree degree programs are excluded from this program.
B. The total amount any employee may receive while employed by HSGD may not exceed $3,000 or three years of education for any degree.
C. The stipend program applies to local colleges and universities and online degree programs as long the school granting the degree meets HSGD accreditation guidelines (see Training Handbook, Section 2.E)
D. The stipend money will be awarded to the employee within sixty days of grade submittal to the Training component.  It is intended to defray the cost of tuition and books.  The agency is not responsible for contacting the college or making payments to the college.
E.

THIS PROGRAM MAY BE SUSPENDED AT ANY TIME WITHOUT NOTICE, when funds are not available or when it is no longer mutually beneficial to the agency and the employee.

F. These funds are limited.  When there are more requests than available funds, staff will receive awards based upon who has the most points according to the following criteria:
  1.

Longevity  . . . . . . . . . . . . . . . . . . . . . . . . . .  1 point per year  
     (Length of present employment)

  2.

Cumulative Grade Point Average (GPA) . . . . 1 point per .5   
     (GPA in Degree Plan)

  3.

Percent of Degree Completion . . . . . . . . . . .  3/4 point per 10%

  4.

Average Hours per semester taken . . . . . . . . .1 point per Hour    

G. Applications will be screened by the Training component to ensure compliance with required criteria. 
H. This stipend will not be given in conjunction with the Forrest Reynolds stipend, although participants in this stipend program are encourage to compete for the Forrest Reynolds stipend.

                                                          

"Let no one be deluded that knowledge of the path can substitute
for putting one foot in front of the other."
M. C. Richards

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