Training Handbook

Section 3.A.
Out-of-Agency Training
Out-of-Town Training Conferences, Seminars, etc.

Out-of-Agency Training

Section 3.A    Out-of-Agency Training Conferences, Seminars, etc. 

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Any staff member of HEAD START of Greater Dallas, Inc. can request funds or time away from work for out-of-agency training.

  1. For an individual requesting out-of-agency training

    1. Speak with Training Dept. (Cinithia Melton) first regarding available funds.

    2. Complete registration form.

    3. Complete (Page 1 only) Request For Conference Attendance/Travel Arrangements (eform)

    4. Attach completed registration form & (if hotel is needed) Hotel/Conference agenda.

    5. Submit original or clean copy of completed registration/confirmation form as well as any documentation that will assist in making travel arrangements to Cinithia ASAP. (see #4)

  2. For a "GROUP" requesting out-of-agency training

    1. Speak with Training Dept. (Cinithia Melton) first regarding available funds.

    2. Approving supervisor must email Cinithia a list of staff scheduled to attend conference/seminar.

    3. Each person must complete a registration form.

    4. Each person must complete (Page 1 only) Request For Conference Attendance/Travel Arrangements (including roommate's name) (eform).

    5. Attach completed registration form & (if hotel is needed) Hotel/Conference agenda.

    6. Submit original or clean copy of completed registration/confirmation form as well as any documentation that will assist in making travel arrangements to Cinithia ASAP. (see #5).

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Please note:

Request will not be processed with "ALL" of the required steps completed.

You must allow ample time to meet registration deadline.

On the new eform you must complete date-of-birth and gender section.  This is essential for airline booking.

If your request is rejected - please read the comment section and make the necessary amendment and re-submit eform.

When there are optional sites for out-of-town training that requires travel, the site that is closest and/or the most economically feasible must be selected. 

Out-of-town training sessions are only permitted if there is no availability for this training locally.

Employees and parents who attend out-of-town conferences at agency expense are expected to share a room with another agency sponsored conference participant. 
Family and friends are prohibited from using Head Start funds for room or any other expenses.

When the agency provides transportation, such as a charter bus, agency vehicle, or coordinates car pooling; staff or parents who choose not to use this means of transportation are responsible for their own travel arrangements and travel expenses.  If there are exceptions due to schedule conflicts or other reasons, these must be requested in writing through Training.

Upon your return you must complete an "Out of Town Travel Expense Statement" (eform).


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Any employee or parent whose registration and/or travel is funded by HEAD START of Greater Dallas, Inc. must understand that he/she is accountable for professional and responsible behavior that reflects our agency's highest ideals.

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Due to limitations of funds to provide out-of-town participation in quality conferences, seminars, etc., the employees and parents who are selected to attend are expected to share the information obtained from the training with other employees and parents in a timely manner. It is required, therefore, of employees that to be approved for this type of training that the employee be a certified trainer.

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These procedures are applicable if any agency funds are involved.  This does not just apply to Training funds.



"The opposite of a correct statement is a false statement.
The opposite of a profound truth may well be another profound truth. "
Niels Bohr

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