Procedures for Utilizing Out-of-Agency Instructors
Any department or center may invite out-of-agency people to
provide training. If payment for the training services provided are expected, this must have prior
approval of Training.
A written request is to be sent to Training stating (if information is
name of the instructor
topic(s) of instruction
location of instruction
fee for services
Training will review the request and notify the requesting staff of
approval or non-approval.
Requesting staff person and Training will decide the best procedure
for confirming training with out-of-agency instructor.
Training will submit to Finance Department the necessary forms for
payment of training services provided. Payment of services can only be done after
the training is completed and the procedure may take as long as two weeks.
If payment of services is not expected, it is necessary to have the out-of-agency
instructor complete our
Non-Federal Contribution - Gift
Acknowledgement form. The dollar amount on this form should be determined by the
instructor. A copy of this needs to be provided to the instructor.
All outside instructors should submit to Training a resume or vita, an outline of
the training provided, and a copy of all handouts. If CEUs are provided from this
training, see Section E of this handbook.
Out-of-Agency instructors are not required, nor do we want them to go through
the certified instructors procedure of completing the Programmed Learning Packet
HSGD Certified Trainer. If CEUs are needed from the training provided the instructor
will need to follow all of these requirements.
The out-of-agency instructor will complete our
Understanding form, which must be
submitted to Training as part of the required paper work for the Finance Department. If the instructor has their own invoice form, this may be used. HSGD also requires that out-of-agency instructors have on file in the Finance Department a current, completed
W-9 tax form.
"Real knowledge is to know the extent of one's ignorance."