Child Abuse Policy

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  Child Abuse Reporting Procedures
  Violation of Child Abuse and/or Neglect
  Violation of Minimum Standards against Head Start Employee
  Actions/Results of Child Protective Services Findings
  Procedure for employee, volunteer, paid parent who are arrested ...
  Form #1 - Alleged Child Abuse Incident Management Checklist
  Form #2 - Licensing Violation Incident Management Checklist
  Form #3 - Suspicion of Child Abuse or Neglect

Policy:

 

The purpose of this policy is to clarify reporting of suspected child abuse and violations of licensing standard.

 

Scope:

 

This policy applies to all Head Start staff, volunteers, vendors, and paid parents.


A.  Child Abuse Reporting Procedures:
 

The law clearly states that a person who suspects that a child has been abused or neglected by any person must immediately report the suspected abuse or neglect to Child Protective Services (Chapter 261 of the Texas Family Code).

  1.

There must be no attempt to verify the suspicion by investigating or confronting the parents or suspected abuser.

 

(Reference HR code 261.303)

  2.

A Head Start employee may not delegate or rely on another person to make the report.  The first person to whom the child discloses the abuse or neglect, or the first person who suspects a case of abuse, must make the initial verbal report.  This report may be made anonymously.

 

(Reference Family Code 261.101)

 

Call Child Protective Services at 1-800-252-5400  

 

3.

 If the call to Child Protective Services is not anonymous, staff must fill out a Alleged Child Abuse Incident Management Checklist Forms #1 and #3 and forward this to the Site Manager.  The Site Manager will forward the form to the following individuals by the end of the working day.

   
bulletHuman Resources Director
bulletAssociate Head Start Director
bulletHead Start Director

Please refer to the Management checklist

 

4.

Head Start Site Manager will notify the parents of the report if the child is alleged to be by an employee.

 

B.  Violation of Child Abuse and/or Neglect
  A Site Manager, following an accusation of child abuse or neglect against a Head Start employee, should not initiate an investigation.  Child Care Licensing (CCL) will conduct the investigation.  Any additional questioning by Head Start staff may contaminate the evidence.

The following steps will happen after an employee has been accused of child abuse or neglect.

  1.

The Head Start employee who first receives the report of alleged abuse or neglect by another employee shall contact the Child Abuse Hotline 1-800-252-5400.  A report will automatically be generated to the Police Department.

  2.

The reporting employee will complete and submit the Licensing Violation Incident Management Checklist forms #2 and #3  immediately to the Site Manager. The Site Manager will will notify the parents of the report.

  3.

The Site Manager will notify the Human Resources Director who will then notify the Head Start Director and the Associate Head Start Director by telephone and hand deliver the Licensing Violation Incident Management Checklist forms #2 and #3 t the the Human Resource Director immediately before the end of the working day.  They will also call the CCL representative to inform them of the report.

  4. The Human Resources Director and Associate Head Start Director will determine whether the employee should be placed on administrative leave with or without pay or be reassigned to the administrative office pending the investigation or be permitted to stay in the classroom.

  5.

 If the employee is reassigned or placed on approved leave, the employee will be notified via either hand delivery or mailed by certified letter – with the request for a  return receipt, dated and signed by the recipient.

  6.

No staff member will discuss the incident until Human Resources Director decides the  employment status of the accused staff member.

C.  Violations of Minimum Standards against a Head Start Employee:
  1.

The Minimum Standards 746.2803

                
Any suspected violations of the Minimum Standards must be reported to the center’s licensing representative as required by the Texas Department of Regulations and Protective Services;

 

A caregiver may only use positive methods of discipline and guidance that encourage self-esteem, self-control, and self-direction, which include at least the following:


    a.

Using praise and encouragement of good behavior instead of focusing only upon unacceptable behavior;

    b.

Reminding a child of behavior expectations daily by using clear,  positive statements;    

    c. Redirecting behavior using positive statements; and
    d.

Using brief supervised separation or time out from the group, when appropriate for the child’s age and development, which is limited to no more than one minute per year of the child’s age.

  2. The Minimum Standards 746.2805
    a.

Discipline and guidance of children must be consistent and based on an understanding of individual needs and development.

    b.

Positive methods which encourage self-esteem, self-control, and self-direction must be used.

    c.

Violations of minimum standards include but may not be limited to the following  occurrences:

     

(1)  lack of supervision of children;

(2)  inappropriate discipline and guidance of children;

(3)  actions which affects children’s self-esteem, self-control, and self-direction; and

(4)  Cruel or unusual treatment of children

      - corporal punishment or threats of corporal punishment;

      - pinching, shaking, or biting a child;

      - hitting a child with a hand or instrument;

      - putting anything in or on a child’s mouth;

      - humiliating, ridiculing, rejecting, or yelling at a child;

      - subjecting a child to harsh, abusive, or profane language;

      - placing a child in a locked or dark room, bathroom, or closet with the

        door closed; and

                  - requiring a child to remain silent or inactive for inappropriately long  

                    periods of time for the child’s age.

  3.

Following an accusation of violation(s) of 746.2803 or 746.2805 the following reporting procedures will be followed.  Disciplinary action will be given up to and including termination if these procedures are not adhered to:


    a.

The Head Start employee who first receives the report of alleged Licensing violation by another employee shall contact the Center’s Licensing Representative.

    b.

The reporting employee will complete and submit the Licensing Violation Incident Management Checklist forms #2 and #3  immediately to the Site Manager.  Site Manager will notify the parents of the report.

    c.

The Site Manager will notify the Human Resources Director and the Associate Head Start Director by telephone and hand deliver the Licensing Violation Incident Management Checklist forms #2 and #3 to the Human Resources Director immediately before the end of the working day.

    d.

The Human Resources Director and the Associate Head Start Director will determine whether the employee should be placed on administrative leave with or without pay or be reassigned to the administrative office pending the investigation or be permitted to stay in the classroom.

    e. If reassigned or placed on an approved leave, an administrative leave letter will be hand delivered or mailed by certified letter - with the request for a return receipt, dated and signed by the recipient.

    f.

No staff member will discuss the incident until Human Resources Director decides the employment status of the accused staff member.


D.  Actions/Results of Child Protective Services Findings
  1.

If this is a licensing statutes violation, a conference will be held with the Site Manager, Human Resources Director and Associate Head Start Director to determine type of disciplinary action to be taken.


  2.

If it is agreed that the findings are not of a physical contact the Site Manager will place  the employee on disciplinary action, a plan of action, with the follow-up and review dates to address the outcomes/results of the training.


  3. A copy of the plan will go to the following:
 
    a. Employee
    b. Human Resources Director
    c. Education Department

Site Manager and the Education Department will observe the employee in the specified time period.  The Associate Head Start Director will be notified of the results.  If it is found that the employee has not adhered to this plan of action, Human Resources Director will review their status of employment.

       
E.  Procedure for employee, volunteers and paid parents who are arrested for any   criminal offenses of the Penal Code.
       
  1.

If a staff, volunteer or paid parent is arrested for any criminal offenses of The Penal Code it is to be reported within 24 hours of the arrest.

  2.

The staff member, volunteer or paid parent will be suspended until the matter is resolved

by the legal system.  Staff members will be suspended without pay pending investigation.  If the investigation lasts more than sixty days the employee’s position will be staffed according to the agency's needs.  If the investigation lasts more than 120 day then the Employee will be terminated.

       

 (Note)  Head Start has sole discretion to immediately terminate any employee at any time for suspected abuse, regardless of the type, severity or manner, or any violation of this policy.

 

 

           Alleged Child Abuse Incident Management Checklist Form #1

 

 

Check Here

Date

Action Taken

1.

 

 

Employee contacted the Child Abuse Hotline:

1-800-252-5400.

2.

 

 

Reporting form #1 and #3 is sent to the Site Manager, Human Resources Director, Associate Head Start Director and Head Start Director immediately.

3.

 

 

Site Manager has notified the parents of the report regarding the employee.

4.

 

 

Site Manager has notified Human Resources Director by phone (office) 972-283-6416 (cell) 469-855-8855

5.

 

 

Human Resources Director determined status of employee.

6.

 

 

Administrative leave letter regarding the status of the employee will be given.

7.

 

 

If it has been determined that an employee has not violated the policies concerning abuse or neglect, the Human Resources Director will be notified along with the Associate Head Start Directors, the Head Start Director and the Site Manager.  If it is determined more training is necessary the employee will be placed on a plan of action.

8.

 

 

Follow up on plan of action by Site Manager and Education Content Area.

9.

 

 

Assessment of plan of action done on employee.

10.

 

 

Associate Head Start Director notified of results.

 

11.  Other relevant information_______________________________________________

 

_______________________________________________________________________

 

12.  Date/Time/Name of person who reported the incident of alleged abuse____________

 

________________________________________________________________________

 

13.  Name of person reviewing the checklist_____________________________________

 

           

____________________________________            _______________________

Site Manager                                                                Date

 

____________________________________            _______________________

Associate Head Start Director                                      Date

 

____________________________________            _______________________

Human Resources Director                                           Date


         Licensing Violation Incident Management Checklist Form #2

 

 

Check Here

Date

Action Taken

1.

 

 

Employee contacted the Center’s Licensing Rep.

2.

 

 

Reporting form #2 and #3 is sent to the Site Manager, Human Resources Director, Associate Head Start Director and Head Start Director immediately.

3.

 

 

Site Manager has notified the parents of the report regarding the employee.

4.

 

 

Site Manager has notified Human Resources Director by phone: (office) 972-283-6416   (cell) 469-855-5566

5.

 

 

Human Resources Director determined status of employee.

6.

 

 

Administrative leave letter regarding the status of the employee will be given

7.

 

 

If it has been determined that an employee has not violated the policies concerning Licensing Standards, the Human Resources Director will be notified along with the Associate Head Start Directors, the Head Start Director and the Site Manager.  If it is determined more training is necessary the employee will be placed on a plan of action.

8.

 

 

Follow up on plan of action by Site Manager and Education Content Area.

9.

 

 

Assessment of plan of action done on employee.

10.

 

 

Associate Head Start Director notified of results.

 

11.  Other relevant information_______________________________________________

 

_______________________________________________________________________

 

12.  Date/Time/Name of person who reported the incident of alleged abuse____________

 

________________________________________________________________________

 

13.  Name of person reviewing the checklist__________________        _______________

                                                                           Name                                    Date

 

____________________________________            _______________________

Site Manager                                                                Date

 

____________________________________            _______________________

Associate Head Start Director                                      Date

 

____________________________________            _______________________

Human Resources Director                                           Date


 

 

 


 

HEAD START of Greater Dallas, Inc.

 

Form #3

 

 

SUSPICION OF CHILD ABUSE OR NEGLECT 

(Due to the critical nature of this document, complete this form on a computer, typewriter, or use handwriting that is legible.)

 

Center _________________________________________________Date______________

 

Child’s Name___________________  Date of Birth__________ Case#________________

                                                                                                         (assigned by CPS hotline)

 

Staff Member’s Name Who is Making the Report_________________________________

 

CPS Staff Member’s Name Who is Taking the Report______________________________

 

 

Documentation of Incident and Related Events:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

(If additional space is needed, write on a separate piece of paper and attach it to the backside of this form.)

 

 

 

 

 

 

 

 

SIGN AND RETURN THIS FORM TO HUMAN RESOURCES

 

HEAD START of Greater Dallas, Inc.

 

Child Abuse Policy and Procedures

 

 

 

I, _____________________________________, have received a copy of the Child Abuse Policy

                        Print Name

and Procedures.  By signature below I acknowledge receipt of and compliance with the HEAD

START of Greater Dallas, Inc. Child Abuse Policy and Procedures.

 

 

 

 

 

 

 

__________________________________________            ________________________

                        Signature                                                                             Date